6 Ways to Squeeze More Hours Into Your Day

Lately I’ve been especially pressed for time. I want to publish the non-fiction book I blogged during NaNoWriMo and I’d like to do this by January 1st. I think that’s completely doable if I can find enough time to put in the hours needed.

Since I’m sure many of you are in the same boat—perhaps you want to turn your NaNoWriMo treasures into an awesome first draft—I thought I’d share some of the time management tips and tricks I’ve picked up over the years.

1. Focus

What is the one thing you want to accomplish today? Not the three things or even the two things, but the one thing.

Ask yourself, what would, could, you do today that will get you closer to your goal? What is the one thing that, even if you didn’t get anything else done, you would have a sense of accomplishment if you completed it?

What I do is make a to-do list at the beginning of each day. Each task is something that can be done in less than 4 hours. Then I go through the list and make one item on that list a priority.

How does one choose the one task? I like to mark all my tasks as being either important (for accomplishing my goal) or urgent (there’s a ticking clock). Any task that is both important and urgent I star. If only one task is both important and urgent then I’ve got my one task! If there are more than one I decide between them. But, as with Highlander, (think Sean Connery) “There can be only one!” (Sorry, couldn’t resist!)

I picked up this tip from The ONE Thing: The Surprisingly Simple Truth Behind Extraordinary Results by by Gary Keller and Jay Papasan.

2. Be specific

If the one thing you want to accomplish today is to publish your next book then, if it’s written, edited, proofed, you’ve obtained cover art, and so on, great! That’s doable. However if your next book isn’t written yet then that’s a goal that can’t be accomplished in four hours or less! So it needs to be broken up into bits that can be accomplished in a reasonable about of time. (The amount of time that works for me is four hours or less, but you may well be different.)

Generally speaking, the more specific a detail is the clearer it is what is required to complete the task. When it’s obvious how to complete a task then, more often than not, it can be accomplished quickly.

Let me give you an example. Say that you want to write one short story a week. That’s your goal. Now let’s break down the task into manageable bits.

Task 01: Determine how many words your short story will be. 

Before I begin a writing project I like to know approximately how many words long I want it to be. To determine this ...

Task 02: Choose 5 short stories that are in the genre you want to write in and that you personally love.

Task 03: Determine the length of each of these five short stories.

I let the length of these stories guide me in deciding how long I want my short story to be.

Task 04: Divide the number of words you want to write by the number of words you can write in an hour to yield the number of hours it will take you to write your Zero Draft.

Task 05: Determine how many hours a day you can set aside for writing. Compare this number to the number of hours per day you’d have to write if you wanted to publish one short story a week and adjust the number of words in the short story until you have a fit. Now all that’s left to do is to mark off a block of time in your favorite scheduling program (I use the MacOS Calendar app).

That’s it! Don’t give up if you fall behind. Over time you’ll get a better feel for the number of words you can write per hour.

It’s the same process for anything. Say you want to sell your car. Break the task down. Where are you going to list it? Craigslist? Your local newspaper? How much should you charge? Look up how much similar cards are being sold for. And so on. By breaking the large task up into small manageable bits, each of which can realistically be done in a day, even tasks that seem impossible get done.

3. Be realistic.

Avoid setting unrealistic goals. If you don’t meet a goal then it becomes much easier to let the next one fly on by.

4. Don’t let failure stop you.

Someone one said, the only way you can fail is if you stop trying. Your first attempt might fail, as might your second, third, fourth, and so on, but as long as you don’t give up, as long as you keep trying, you haven’t failed. You’ve just learnt a lot about what doesn’t work!

Never give up trying to accomplish your goal. Instead change how you’re trying to accomplish it. Approach it from another path, another direction. Or perhaps make the goal more specific or perhaps more general.

The only way to ensure failure is to give up.

5. Don’t multitask.

Do one task at a time giving your full attention to that task. I like to set a timer. I’ll give myself 50 minutes to work on one task, take a 10 minute break, then go back to work. After two work periods like this I’ll take a 30 minute break. Rinse and repeat.

6. Know thyself

Start recording the amount of time it takes to complete each task. Before I did this I really didn’t know how long it would take me to do various things. This made scheduling must more difficult than it needed to be!

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Every post I pick a book or audiobook I love and recommend it to my readers. This serves two purposes. I want to share what I’ve loved with you, and, if you click the link and buy anything over at Amazon within the next 24 hours, Amazon puts a few cents in my tip jar at no cost to you. So, if you click the link, thank you! If not, that’s okay too. I’m thrilled and honored you’ve visited my blog and read my post. :-)

Today I want to recommend one of my favorite books in the world, How the Grinch Stole Christmas!, by Dr. Seuss. From the blurb: “Like mistletoe, candy canes, and caroling, the Grinch is a mainstay of the holidays, and his story is the perfect gift for young and old.”

If you’d rather watch the movie—watching How the Grinch Stole Christmas was a Christmas tradition in my family for many years!—here’s the link: How the Grinch Stole Christmas, the movie.

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That’s it! I would love it if you shared your time saving tips and tricks. :-)

I’ll talk to you again on Monday. Until next time, good writing!

How to Begin Writing Your First Screenplay

I’ve never written a screenplay so I’ve decided—even though I don’t plan on branching out into screenwriting—to rewrite one of my stories as one. Just for practice because I think that stretching myself, my abilities, is a good thing!

Writing a Screenplay: First Things

1. The Logline or One-Line

I’ve written an article about this (See: Creating A Logline). Basically, a logline is a sentence that spells out in dramatic fashion the central conflict of a story.

The central conflict is composed of three things:

1) The protagonist’s goal.
2) The person or force that opposes the protagonist’s goal.
3) The stakes of the conflict.

Here is a formula:

[Protagonist name] is a [description of protagonist] living in [setting]. But when [complicating incident], [protagonist’s name] must [protagonist’s quest] and [verb] [villain] in order to [protagonist’s goal].

An example logline for Die Hard:

Headstrong NYPD detective John McClane wants to save his estranged wife and her colleagues from certain death at the hands of Hans Gruber, a mercenary willing to sacrifice anything to get his hands on $640 million in bearer bonds.

Joe Bunting over at The Write Practice wrote an article about how to write a screenplay. He gives the following tip on how to craft your logline:

“It’s also helpful to put a summarizing adjective in front of your characters to give a sense of their personalities.”[1]

Here’s his example: “A headlong orphan and his Vulcan nemesis must save the Federation (and themselves) from revenge-seeking Romulan from the future.”[1]

2. Write a Screenplay: Beat Sheet

After the logline it’s time to hammer out the beats in the beat sheet.

First, a few terms:

Thesis world: The Ordinary World of Act One.
Antithesis world: The world of Act Two, a world that is the opposite of the thesis world.
Synthesis world: The world of Act Three. A Synthesis of the Thesis and Antithesis.

Example:

Thesis world -> protagonist trusts his peer group.
Antithesis world -> protagonist doesn’t trust his peer group.
Synthesis world -> protagonist trusts himself.

Example of a beat sheet: The Winter Soldier.

Description of what should be in a beat sheet:

1. Opening Image. Give a brief description of who the protagonist is before his world changes.

2. Inciting Incident/Catalyst. Protagonist is thrown out of her familiar world—the Ordinary World—and she begins her quest.

3. Start of Act Two. Protagonist is first challenged by new things. There must be drama. It must be clear whether the protagonist succeeded or failed.

4. Midpoint. If things are good for the protagonist early on this is where they go bad. If things are horrible for the protagonist early on then this is where they begin to go his/her way.

5. Bad guys close in. Often there is a ticking clock involved.

6. All is lost/Dark moment. Lowest part of your characters’s story.
The dark moment or dark turn does against what hero believed in the thesis world. Act Three is the synthesis world.
Finally reaching the tower where the princess is being kept, the hero finds… she’s not there! And not only that, it’s a trap! It looks like the Bad Guy has won.

7. Break into Act Three. Protagonist has an epiphany. Thesis + Antithesis = Synthesis.

8. Epiphany. Things turn around. “Step 4: The hero now has to come up with a new plan. And it’s all part and parcel of the overall transformation of the hero and his need to “dig deep down” to find that last ounce of strength (i.e., faith in an unseen power) to win the day.”

9. Race to the finish. A plan is formulated.
“Thinking on the fly, and discovering his best self, the hero executes the new plan.”

10. The Climax. The protagonist and antagonst square off. This is the final confrontation between them. It must be clear that the outcome of this context will be final. No do-overs.

11. Wrap Up: Cash out the stakes. Tie up any loose threads.

Synopsis

A synopsis doesn’t include subplots or minor characters. It is only about the main character and his/her plotline.

Capitalize the names of characters the first time they appear. Also, the synopsis should we written in the third person, present tense.

Rather than create an example of my own, I’ve found an article that includes a wonderful example so head on over to Publishing Crawl and read How To Write a 1-Page Synopsis.

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Every post I pick a book or audiobook I love and recommend it to my readers. This serves two purposes. I want to share what I’ve loved with you, and, if you click the link and buy anything over at Amazon within the next 24 hours, Amazon puts a few cents in my tip jar at no cost to you. So, if you click the link, thank you! If not, that’s okay too. I’m thrilled and honored you’ve visited my blog and read my post. :-)

Today I would like to recommend a book I’ve read through many times, I’m talking about 1,000 Awesome Writing Prompts by Ryan Andrew Kinder. I’ve used many of his prompts as writing exercises to begin my writing day.

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I haven’t talked about how to write a screenplay per se, this post is already long enough. I’ll save that for next time.

That’s it for today! I’ll talk to you on Friday. Till then, good writing!

Notes:

1. How to Write a Screenplay: The 5 Step Process.

Be a Book Doctor: How to Evaluate Your Own Story

Book doctors are wonderful. A book doctor is someone who isn’t your husband/wife/parent/friend, someone who can be objective toward your manuscript, someone who can dispassionately evaluate the content and structure of your story. And this can be an enormous help, especially at the beginning of your manuscript when you’re working on your story’s overall structure and shape.

But you don’t have to send your story off to someone else. You can be your own book doctor. How? The first step is to put your manuscript in a drawer and try to forget about it for a week or two. When you take the manuscript out of the drawer you’ll be able to see it more objectively.

There are a few stories I wrote so long ago that I no longer remember them. Reading them again was like reading the work of a stranger. It was painful but rewarding! At the time I wrote it I felt that something was off but I couldn’t put my finger on what exactly needed to be fixed. When I reread the story after a period of years I realized that the story had no midpoint, no crisis, no moment of revelation. The good news: as soon as I saw the structural defect it was surprisingly easy to fix.

So, if you don’t want to send your work off to a book doctor then put it in a drawer for a couple of weeks. Reread the manuscript through from top to bottom and ask yourself the following questions:[1]

Scenes:

• Does each scene have a goal and stakes? Does the main character want something in every scene, even if it is only a glass of water?
• Do you include sequels after the scenes? Or even mini-sequels between scenes (this works especially well if you have one scene per chapter).

Acts:

• Does each act have a main overriding goal and are the stakes spelled out?

Overall Structure:

• Is there a major turn/twist of the plot at the 25, 50 and 75 percent marks?
• Is there a clear Call to Adventure?
• Around the middle of the book—the midpoint crisis—the protagonist needs to understand the story world in a different light. Sometimes this information is about one of the characters—the love interest, the protagonist, the mentor, the protagonist’s helper—or about the Special World of the Adventure.
• Is the Special World of the Adventure strikingly different from the Ordinary World of  the protagonist’s ordinary life?
• Is the protagonist locked into the quest by the 25 percent mark.
• Does the protagonist have an All Is Lost moment at around the 75 percent mark?
• Is there a race to the finish after the All Is Lost point and before the climax?
• Is it clear that the climax is a final test, one that at most one character can win?
• Are the stakes cashed out and all loose ends tied up before the story ends?

Protagonist:

• What state of affairs would make the protagonist happy?
• What danger/obstacle prevents the protagonist from achieving this happy state of affairs?
• Does the protagonist have a moral compass? Does the climax hinge on a moral issue? That is, does it hinge on a point of selflessness vs unselfishness? (Selfishness: Abandonment of conviction for the sake of personal advantage. Unselfishness: Adherence to principle despite the temptation of self-interest.)
• This is just something to think about, it’s not a hard and fast rule: Is the protagonist good but not the brightest penny in the jar or are they brilliant but morally flexible? It doesn’t always happen that the protagonist is one or the other, but there does seem to be a bit of a tradeoff between these two characteristics.

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Every post I pick a book or audiobook I love and recommend it to my readers. This serves two purposes. I want to share what I’ve loved with you, and, if you click the link and buy anything over at Amazon within the next 24 hours, Amazon puts a few cents in my tip jar at no cost to you. So, if you click the link, thank you! If not, that’s okay too. I’m thrilled and honored you’ve visited my blog and read my post. :-)

A few months ago I read The 4-Hour Workweek by Tim Ferris. He is a master of telling folks how to make the most of their time. He helped me! In time for the holidays he's come out with another book: Tools of Titans: The Tactics, Routines, and Habits of Billionaires, Icons, and World-Class Performers. I haven't read it yet, but it's at the top of my to-be-read list.

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Notes:

1. Many of these questions I’ve taken from Janice Hardy’s wonderful article: How to Be Your Own Book Doctor.

How To Use An Editing Program To Improve Your Writing

A good editing program will tell you how many words your story has, how many of those words are unique, how many sentences there are, how many paragraphs, how readable your text is, the number of cliches you’ve used, and so on. 

And that’s great, but one thing I don’t like about editing programs is that, often, the numbers displayed don’t give any context. For example, if I have 10 adverbs in my story is that bad or good?

The trick, I’ve found, is to compare my writing with that of my favorite authors; those people whose work I both love and envy. For me that’s writers like Stephen King, Neil Gaiman and Margaret Atwood.

What follows is a comparison of two of my trunk stories—I wrote them when I was a teenager—with sections of Stephen King’s and Neil Gaiman’s work. 

Here are the results:

As you can see, the major difference between my old work and my favorite authors is the number of cliches in dialogue and redundant words. Beyond that, my old stories had more vague and abstract words. Also, my sentences were shorter than my favorite authors and I used shorter paragraphs.

That information is valuable. It shows me ways I can work on improving my craft.

Conclusion

Editing programs can be wonderful if you take the stats they give you with a grain of salt. Their value is in letting you compare your writing with others, to see the differences and similarities. If I love Stephen King's writing but he uses a few adverbs, I'm not going to be overly concerned about using a few adverbs even though I agree that they are weeds that deserved to be plucked from one's writing.

My own personal yardstick is the authors I admire, the authors I want to write like (and I don’t mean exactly like; each writer needs to have his/her own voice). But you have ideas about what good writing is and what bad writing is, and you've acquired these ideas from reading other writers. There are authors you think are terrific writers and authors you would be devastated if anyone compared you to.

The editing program I use is Pro Writing Aid. It doesn’t work well on larger blocks of text (10,000+ words) but it tells you many things about your manuscript: grammar, overused words, readability statistics, cliches, sticky sentences, vague words, repeated words, sentence length, consistency, dialogue, pacing, pronoun use, and much more. I’ve used the program on and off for a couple of years and, because I personally use and like their product, I’ve become an affiliate for them. 

What editing programs do you use? Have they helped you become a better writer? I'd love it if you shared your experience. :-)

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Every post I pick a book or audiobook I love and recommend it to my readers. This serves two purposes. I want to share what I’ve loved with you, and, if you click the link and buy anything over at Amazon within the next 24 hours, Amazon puts a few cents in my tip jar at no cost to you. So, if you click the link, thank you! If not, that’s okay too. I’m thrilled and honored you’ve visited my blog and read my post. :-)

Today I'd like to recommend The Mental Game of Writing: How to Overcome Obstacles, Stay Creative and Productive, and Free Your Mind for Success by James Scott Bell. Lately I've been struggling with anxiety and find reading "you can do it!" books soothing. And James Scott Bell is a really nice guy (I met him!) who gives terrific advice.

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That's it! Have a great weekend and I'll talk to you again on Monday. Till then, good writing!

Editing Your Zero Draft

NanoWriMo is over! If you participated and wrote more than you would have otherwise, you’re a winner. If you ended up writing 50,000+ words, that’s awesome!

It’s been a week since NaNoWriMo ended so you’ve had a chance to distance yourself a little bit from the story. If you don’t have sufficient distance from your writing the danger is that when you read your Zero Draft you won’t be able to be objective. What I try to do is put my manuscript away for a week or two so I can come back to it with new eyes.

In any case, after enough time has passed rescue your manuscript from the drawer and read it from start to finish. There’s only one rule: don’t edit until you’ve read the whole thing. This is torture for me, but it’s important to re-load the whole story into your mind without changing anything.

When I read something that’s not right, a misspelling, etc., I want to go into the file and fix it but if I were to do that then I’d start adding sections that didn’t need to be added and deleting material that was necessary for the development of a future event.

I find one way to lessen the temptation to edit is to print a hardcopy of the manuscript and, if I must make notes, then at least I can’t change the electronic file. By the way if you want to save paper and load your manuscript into an app that allows you to mark up a file I recommend GoodNotes, it’s the app I use.

Here are a few things to keep in mind as you read:

- Does a character’s name change halfway through the story? Is the name spelled the same way throughout the manuscript? Do all the names you use begin with a different letter? Are all the names sufficiently distinct from each other?

- Is each character absolutely necessary to advance the plot? Can two (or more) characters be merged into one? Or are there too few characters?

- Do NOT worry about grammar or spelling (other than for names) at this stage. If you’re anything like me, you’re going to end up not using a lot of the text in your Zero Draft. Fiddling with grammar and spelling would just waste your time.

->After your first read through.

After you’ve read your story through try to answer these two questions:

(a) What state of affairs represents happiness to your protagonist? Being together with friends and family? Winning the lottery? Retiring from their job? Going into business for themselves? Traveling the world?

(b) What danger threatens to keep the protagonist’s dream from becoming reality?

Now try and answer these questions:

What is the protagonists external goal? That is, what concrete thing or state of affairs does the protagonist desire to bring about? For example, in Die Hard John McClane wants to protect his wife and the other hostages and defeat the terrorists.

Is there a physical object that represents this goal? For example, in Raiders of the Lost Ark Indiana Jones wanted to bring the Ark back to the United States.

In the recent movie “Arrival” the protagonist’s external goal is to understand why the aliens arrived on earth, to understand the alien language.

Make sure you know what the protagonist’s goal is—it will form the spine of your story.

Story Structure

I’ve written quite a few posts about story structure (link and link) so I won’t go into that here. But be sure that your protagonist’s external and internal goals are what drives the key scenes of the story.

Antagonist

Another thing to focus on at this stage is that the protagonist has a suitably strong antagonist. You want the antagonist and protagonist to have the same goal and for it to be impossible for them both to achieve the goal. Also, it tends to work well if the protagonist and antagonist are alike in many ways.

If the antagonist is the protagonist's nemesis then he/she will be quite a bit like the protagonist but differ in at least one important respect.

In Indiana Jones and Raiders of the Lost Ark, Beloq is Indy’s nemesis. Both men are archaeologists and are driven to procure relics. But they operate by very different moral codes and view the relics they hunt for very differently. Indy appreciates the relics for themselves while Beloq is primarily interested in what the relic can do for him in terms of wealth or power.

The number one thing that you need to keep in mind as you re-read your Zero Draft is to be kind to yourself. There are going to be awful bits and there are going to be glorious bits. Don’t stress about the disastrous passages, focus on the good, focus on what works. Stay positive.

If you’re anything like me there are going to be a LOT of drafts between now and your final one. It’s a process of weeding out what doesn’t belong and gradually shaping the story. It’s early days still. If you keep at it you’ll end up with a story you love.

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Every post I pick a book or audiobook I love and recommend it to my readers. This serves two purposes. I want to share what I’ve loved with you, and, if you click the link and buy anything over at Amazon within the next 24 hours, Amazon puts a few cents in my tip jar at no cost to you. So, if you click the link, thank you! If not, that’s okay too. I’m thrilled and honored you’ve visited my blog and read my post. :-)

Today I am feeling whimsical so what better book to recommend than Fantastical Beasts and Where to Find Them by J.K. Rowling. From the blurb: "When Magizoologist Newt Scamander arrives in New York, he intends his stay to be just a brief stopover. However, when his magical case is misplaced and some of Newt's fantastic beasts escape, it spells trouble for everyone…"

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That's it! I'll talk to you again on Friday. Till then, good writing. :-)